As QuickBooks ProAdvisors, we are often asked which version of QuickBooks is better. As with any software decision, there are many factors to consider when choosing which product is best suited for your business needs.
Yes. There are three main desktop versions of QuickBooks: Pro, Premier and Enterprise Solutions. QuickBooks Online has four subscription levels for small and mid-size businesses: Simple Start, Essentials, Plus and Enterprise Solutions + Hosting Service. You can learn more on the Intuit website.
The pricing structure is different. QuickBooks Online has a monthly fee whereas the desktop software has a one-time fee; you don’t incur additional fees until you update the program to a newer version.
With the online version, your data will be stored in the cloud so that it can be accessed by multiple users anywhere, anytime. The desktop versions of QuickBooks typically store data on a server or with a cloud-based service provider.
QuickBooks Online uses redundant back-up, and for extra security, the data can be downloaded and stored locally as well. The desktop software stores the data on a server or a local computer, which allows you to have control over the security of your data.
QuickBooks Online allows up to two accountants to join your company and gives them access to run reports and post transactions. QuickBooks desktop versions have ways to allow your accountant access, such as, creating portable copies, VPNs, Remote Desktop Connections, Dropbox, etc. We can assist with a solution that is best for you.
Intuit, the developer of QuickBooks, is continually updating its software to respond to customer input for changes, improvements and enhancements. QuickBooks Online is automatically updated throughout the year, whenever Intuit issues any modifications to the program. Intuit releases an update of the QuickBooks desktop software products once a year with each version release and releases bug fixes throughout the year.
There are a few features that QuickBooks Online is missing:
The following features are not included in the desktop software:
The bottom line is that QuickBooks Online and QuickBooks desktop software are two different programs, and they will fit different situations and circumstances. If you need help determining which program is best suited for your business, feel free to contact us.